{"id":2183,"date":"2020-07-21T12:17:16","date_gmt":"2020-07-21T12:17:16","guid":{"rendered":"https:\/\/blogs.autodesk.com\/bim360-release-notes\/?p=2183"},"modified":"2020-11-05T09:45:04","modified_gmt":"2020-11-05T09:45:04","slug":"cost-management-releases-including-tracking-actual-costs-and-owner-supplier-access","status":"publish","type":"post","link":"https:\/\/blogs.autodesk.com\/bim360-release-notes\/2020\/07\/21\/cost-management-releases-including-tracking-actual-costs-and-owner-supplier-access\/","title":{"rendered":"BIM 360 Cost Management Updates \u2013 July 2020"},"content":{"rendered":"<h1><span class=\"fontColorThemeDark\"><strong>Released Today<\/strong><\/span><\/h1>\n<h2><span class=\"fontColorThemeDark\"><strong>Tracking\u00a0Actual Costs<\/strong><\/span><\/h2>\n<p><span style=\"font-weight: 400\">BIM 360 Cost Management now includes a set of functionality that enables teams to streamline the management of expenses, use up-to-date actual cost data for more accurate forecasting, and enable teams to add expense data to Budget Payment Applications. Here&#8217;s how it works:<\/span><\/p>\n<h3>New Expense subtab within the Expenditure tab<\/h3>\n<ul>\n<li>Where you manage all invoices\/expenses outside of cost (supplier) payment applications<\/li>\n<li><span style=\"font-weight: 400\">Add expenses in manually or use APIs to establish a\u00a0bidirectional relationship between your accounting system and Cost Management<\/span><\/li>\n<li>Easily connect line items to existing contracts<\/li>\n<li>The system auto associates items to the correct budget code to properly allocate costs<\/li>\n<li>Manually enter liabilities without any existing contract\/purchase order<\/li>\n<li>Manually add sub items if a PO is missing<\/li>\n<li>Assign statuses to each item to clearly communicate what should be paid, what shouldn&#8217;t and what has been<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<div style=\"width: 640px;\" class=\"wp-video\"><video class=\"wp-video-shortcode\" id=\"video-2183-1\" width=\"640\" height=\"360\" preload=\"metadata\" controls=\"controls\"><source type=\"video\/mp4\" src=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/BIM-360-Cost-Management-Tracking-Actual-Costs-Managing-Expenses-Trimmed.mp4?_=1\" \/><a href=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/BIM-360-Cost-Management-Tracking-Actual-Costs-Managing-Expenses-Trimmed.mp4\">https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/BIM-360-Cost-Management-Tracking-Actual-Costs-Managing-Expenses-Trimmed.mp4<\/a><\/video><\/div>\n<h3><\/h3>\n<h3>Budget summary updates<\/h3>\n<ul>\n<li>Along with cost payment applications invoice and expense information automatically pulls in the budget summary<\/li>\n<li>Allows for more accurate forecasting<\/li>\n<li>Ability to view actual cost breakdowns<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<div style=\"width: 640px;\" class=\"wp-video\"><video class=\"wp-video-shortcode\" id=\"video-2183-2\" width=\"640\" height=\"360\" preload=\"metadata\" controls=\"controls\"><source type=\"video\/mp4\" src=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/BIM-360-Cost-Management-Tracking-Actual-Costs-Budget-Summary-Trimmed.mp4?_=2\" \/><a href=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/BIM-360-Cost-Management-Tracking-Actual-Costs-Budget-Summary-Trimmed.mp4\">https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/BIM-360-Cost-Management-Tracking-Actual-Costs-Budget-Summary-Trimmed.mp4<\/a><\/video><\/div>\n<div>\n<h3><\/h3>\n<h3>Budget Payment Application<\/h3>\n<ul>\n<li>Expenses can be pulled into the budget (Owner) payment application<\/li>\n<li>When generating the Budget Payment Application document you can choose to collate\u00a0all expenses, attachments, and cost (Supplier) payment applications together as a back up for submission to the Owner<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<\/div>\n<div style=\"width: 640px;\" class=\"wp-video\"><video class=\"wp-video-shortcode\" id=\"video-2183-3\" width=\"640\" height=\"360\" preload=\"metadata\" controls=\"controls\"><source type=\"video\/mp4\" src=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/BIM-360-Cost-Management-Tracking-Actual-Costs-Budget-Payment-Applications-Trimmed.mp4?_=3\" \/><a href=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/BIM-360-Cost-Management-Tracking-Actual-Costs-Budget-Payment-Applications-Trimmed.mp4\">https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/BIM-360-Cost-Management-Tracking-Actual-Costs-Budget-Payment-Applications-Trimmed.mp4<\/a><\/video><\/div>\n<h3><\/h3>\n<h3>Actual Cost Settings<\/h3>\n<p>Project Admins can access the actual cost settings within the project admin module &gt; cost management &gt; expenditures &gt; expense tab.<\/p>\n<ul>\n<li>Customize the name and tab order for Expenses<\/li>\n<li>Customize the code format for expense item<\/li>\n<li>Custom Attribute settings<\/li>\n<li><strong>NOTE: If you would like to use Pay Applications and Expenses to populate the Actual Costs Columns please select the &#8216;Expense and Cost Payment Application&#8217; option below\u00a0<\/strong><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2185 size-large\" src=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_14-18-8-1024x530.png\" alt=\"\" width=\"640\" height=\"331\" srcset=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_14-18-8-1024x530.png 1024w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_14-18-8-300x155.png 300w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_14-18-8-768x397.png 768w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_14-18-8-1536x795.png 1536w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_14-18-8.png 1658w\" sizes=\"auto, (max-width: 640px) 100vw, 640px\" \/><\/p>\n<h2><\/h2>\n<h2><span class=\"fontColorThemeDark\"><strong>Supplier &amp; Owner Access<\/strong><\/span><\/h2>\n<p><span style=\"font-weight: 400\">To help streamline workflows and enhance collaboration with Owners and Suppliers, a new &#8216;Collaborate&#8217; permission level is available for specific tabs within the Cost Management. This permission allows you to\u00a0control the information Suppliers &amp; Owners can view\/interact with. For example, this permission will allow Suppliers to review their initial contracts, create their own schedule of values, review their pay applications, and view their change orders directly within Cost Management. <strong>Note, they will be required to have a BIM 360 license.\u00a0<\/strong><\/span><\/p>\n<h3><span class=\"fontSizeXLarge\"><span class=\"fontColorThemeDark\"><strong>Supplier\/Owner Permission Level Foundations:<\/strong><\/span><\/span><\/h3>\n<ul>\n<li><strong>No\u00a0Access:\u00a0<\/strong>Can\u2019t access the tab<\/li>\n<li><strong>Collaborate:\u00a0<\/strong>Can view\u00a0&amp; edit limited attributes\u00a0of items assigned to them in the tab<\/li>\n<\/ul>\n<h3><strong>Tabs Available to Owners &amp; Suppliers Today\u00a0<\/strong><\/h3>\n<ul>\n<li><strong>Suppliers:<\/strong>\u00a0Request for Quotation (RFQ), Supplier Change Order (SCO)<\/li>\n<li><strong>Owners:<\/strong>\u00a0Request for Change Order (RCO), Owner Change Order (OCO)<\/li>\n<\/ul>\n<h3><strong>Additional Access Coming Soon (Early\u00a0August)<\/strong><\/h3>\n<ul>\n<li><strong>Suppliers:<\/strong>\u00a0Cost Pay Application, Contract\/Schedule of Values, Contract Exhibits\/Attachments<\/li>\n<li><strong>Owners:<\/strong>\u00a0Budget Payment Application<\/li>\n<\/ul>\n<h3><strong>Actions Supplier\/Owner with Collaborate Access can do<\/strong><\/h3>\n<ul>\n<li><strong>Supplier Request for Quotation (RFQ):\u00a0<\/strong><span class=\"fontSizeMedium\">Provide work breakdown and propose a price,\u00a0<\/span><span class=\"fontSizeMedium\">Upload\/download attachments<\/span><\/li>\n<li><strong>Owner Request for Change Order (RCO):\u00a0<\/strong>Accept or reject RCO, Download RCO documents, Upload\/download attachments<\/li>\n<li><strong>Owner Change Orders (OCO):\u00a0<\/strong>Approve or reject OCO, Download OCO documents, Upload\/download attachments<\/li>\n<li><strong>Supplier (Cost) Payment Application:\u00a0<\/strong>Fill in payment application and submit to the contractor, View previous applications, Generate payment application documents, Upload\/download attachments<\/li>\n<li><strong>Owner (Budget) Payment Application:\u00a0<\/strong>Approve or reject payment application, View previous applications, Download payment application documents, Upload\/download attachments<\/li>\n<li><strong>Supplier Contract Exhibits\/Attachments:\u00a0<\/strong>Upload and download<\/li>\n<li><strong>Supplier Schedule of Values:\u00a0<\/strong>Provide Schedule of Values breakdown<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<div style=\"width: 640px;\" class=\"wp-video\"><video class=\"wp-video-shortcode\" id=\"video-2183-4\" width=\"640\" height=\"360\" preload=\"metadata\" controls=\"controls\"><source type=\"video\/mp4\" src=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/BIM-360-Cost-Management-Supplier-Collaborate-Access-Trimmed.mp4?_=4\" \/><a href=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/BIM-360-Cost-Management-Supplier-Collaborate-Access-Trimmed.mp4\">https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/BIM-360-Cost-Management-Supplier-Collaborate-Access-Trimmed.mp4<\/a><\/video><\/div>\n<h1><\/h1>\n<h1><strong>Recently Released<\/strong><\/h1>\n<h2>Budget-Contracts Updates<\/h2>\n<ul>\n<li><strong>Batch create contracts from budget items : <\/strong>Added the ability to select one or more budgets and auto generate one or more contracts<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<div style=\"width: 640px;\" class=\"wp-video\"><video class=\"wp-video-shortcode\" id=\"video-2183-5\" width=\"640\" height=\"360\" preload=\"metadata\" controls=\"controls\"><source type=\"video\/mp4\" src=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/BIM-360-Cost-Management-Batch-Contract-Creation-from-Budget-Items-Trimmed.mp4?_=5\" \/><a href=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/BIM-360-Cost-Management-Batch-Contract-Creation-from-Budget-Items-Trimmed.mp4\">https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/BIM-360-Cost-Management-Batch-Contract-Creation-from-Budget-Items-Trimmed.mp4<\/a><\/video><\/div>\n<p>&nbsp;<\/p>\n<ul>\n<li><strong>Budget Transfer : <\/strong>Now an admin option to choose if allowing an internal budget transfer option is shown or not in the Budget view<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2224\" src=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/transfer.jpg\" alt=\"\" width=\"749\" height=\"321\" srcset=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/transfer.jpg 749w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/transfer-300x129.jpg 300w\" sizes=\"auto, (max-width: 749px) 100vw, 749px\" \/><\/p>\n<ul>\n<li><strong>Budget Code Assignment: <\/strong>Now possible to add in table view of budget edit mode as well as the flyout<\/li>\n<\/ul>\n<ul>\n<li><strong>Budget Report: <\/strong>Now\u00a0supports grouping by custom attributes<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h2>Change Order Updates<\/h2>\n<ul>\n<li><strong>Budget Picker Improvement for Cost Items: <\/strong>Ability to change how budget items are presented for selection by using budget code segments<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2206 size-medium\" src=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/picker-1-216x300.jpg\" alt=\"\" width=\"216\" height=\"300\" srcset=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/picker-1-216x300.jpg 216w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/picker-1.jpg 404w\" sizes=\"auto, (max-width: 216px) 100vw, 216px\" \/><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2207 size-medium\" src=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/picker-2-214x300.jpg\" alt=\"\" width=\"214\" height=\"300\" srcset=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/picker-2-214x300.jpg 214w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/picker-2.jpg 312w\" sizes=\"auto, (max-width: 214px) 100vw, 214px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2208 size-medium\" src=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/picker-3-260x300.jpg\" alt=\"\" width=\"260\" height=\"300\" srcset=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/picker-3-260x300.jpg 260w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/picker-3.jpg 488w\" sizes=\"auto, (max-width: 260px) 100vw, 260px\" \/><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li><strong>Cost Item Summary:\u00a0<\/strong>Added the ability to toggle the <strong>Fixed value<\/strong> and the <strong>Output<\/strong> in a calculation. E.g if the default <strong>Fixed value<\/strong> is Unit Cost when Qty is edited, and the formula is Amount=Qty*Unit Cost, the user can select Amount to be fixed and the formula is now Unit Cost=Amount\/Qty.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2188 size-full\" src=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/calculator-toggle-1.gif\" alt=\"\" width=\"1425\" height=\"677\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li><strong>Owner Change Order Report: <\/strong>Ability to export a PDF or CSV Owner Change Order summary report<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<ul>\n<li><strong>Supplier\u00a0Change Order Report:\u00a0<\/strong>Ability to export a PDF or CSV Supplier Change Order summary report<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2189 size-full\" src=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/OCO-report.gif\" alt=\"\" width=\"1425\" height=\"677\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li><strong>Potential Change Order Report: <\/strong>Now supports filtered and grouped data<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<ul>\n<li><strong>Cost Item Report: <\/strong>Now supports filtered and grouped data<\/li>\n<\/ul>\n<h2><\/h2>\n<h2>Integration Updates<\/h2>\n<ul>\n<li><strong>Added Integration Messaging:<\/strong> The system down displays\u00a0the external ID and external system on the flyout of budget, contract, main contract, invoice and invoice items.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2200\" src=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_10-43-25-1024x488.png\" alt=\"\" width=\"1280\" height=\"610\" srcset=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_10-43-25-1024x488.png 1024w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_10-43-25-300x143.png 300w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_10-43-25-768x366.png 768w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_10-43-25-1536x732.png 1536w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_10-43-25-2048x976.png 2048w\" sizes=\"auto, (max-width: 1280px) 100vw, 1280px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li><strong>Ability to Lock Executed Contracts:<\/strong> When a contract is set as Executed the contract will be locked so no edits can be made which might affect accounting integrations. Only Project Admin can revert status<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2190 size-full\" src=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/Executed-Contract.gif\" alt=\"\" width=\"1425\" height=\"677\" \/><\/p>\n<h2><\/h2>\n<p>&nbsp;<\/p>\n<h2>Cost Payment Application Updates<\/h2>\n<ul>\n<li><strong>Paid\u00a0Cost Payment Application Status:<\/strong> Added the option for users to set the status of cost payment applications to Paid. This could be set via an integration so teams know which applications accounting has paid.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2197\" src=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_14-56-36.png\" alt=\"\" width=\"1280\" height=\"498\" srcset=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_14-56-36.png 2802w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_14-56-36-300x117.png 300w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_14-56-36-1024x398.png 1024w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_14-56-36-768x299.png 768w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_14-56-36-1536x598.png 1536w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_14-56-36-2048x797.png 2048w\" sizes=\"auto, (max-width: 1280px) 100vw, 1280px\" \/><\/p>\n<h2><\/h2>\n<p>&nbsp;<\/p>\n<ul>\n<li><strong>Attachments: <\/strong>Added the ability for users to upload attachments to each main item of the cost payment application so teams can save documents such as measures or materials on site back up provided<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2194\" src=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_14-33-27.png\" alt=\"\" width=\"1280\" height=\"465\" srcset=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_14-33-27.png 2868w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_14-33-27-300x109.png 300w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_14-33-27-1024x372.png 1024w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_14-33-27-768x279.png 768w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_14-33-27-1536x558.png 1536w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_14-33-27-2048x744.png 2048w\" sizes=\"auto, (max-width: 1280px) 100vw, 1280px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li><strong>Customisable Cost Payment Application Number:<\/strong> Added the ability for users to modify the cost payment application&#8217;s number.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2196 size-full\" src=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/Edit-payment-number.gif\" alt=\"\" width=\"1425\" height=\"677\" \/><\/p>\n<h2><\/h2>\n<h2>Budget Payment Application Updates<\/h2>\n<ul>\n<li><strong>Removing Subtotals During Document Generation:<\/strong> Provided an optional ability to remove subtotals when generating a budget payment application if preferred<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2199\" src=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_14-58-59.png\" alt=\"\" width=\"1280\" height=\"378\" srcset=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_14-58-59.png 2000w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_14-58-59-300x89.png 300w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_14-58-59-1024x302.png 1024w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_14-58-59-768x227.png 768w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_14-58-59-1536x453.png 1536w\" sizes=\"auto, (max-width: 1280px) 100vw, 1280px\" \/><\/p>\n<h2><\/h2>\n<h2>Cost Management Settings<\/h2>\n<ul>\n<li><strong>Ability to Reorder Tabs: <\/strong>Added the ability for Cost Admins to reorder the tabs to reflect the business workflow sequence. We also included tooltips for each tab to display the full descriptions when hovered over.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2192 size-large\" src=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_10-49-14-1024x675.png\" alt=\"\" width=\"640\" height=\"422\" srcset=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_10-49-14-1024x675.png 1024w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_10-49-14-300x198.png 300w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_10-49-14-768x506.png 768w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_10-49-14-1536x1012.png 1536w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_10-49-14.png 1630w\" sizes=\"auto, (max-width: 640px) 100vw, 640px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>Combining renaming and reordering provides many options to configure to suit your business practices<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2225\" src=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/custom.jpg\" alt=\"\" width=\"719\" height=\"165\" srcset=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/custom.jpg 719w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/custom-300x69.jpg 300w\" sizes=\"auto, (max-width: 719px) 100vw, 719px\" \/><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li><strong>Customizable Main Contract Types:<\/strong> Added the ability for users to customize the type values of main contract so the types match their company&#8217;s terminology.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2195\" src=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_10-44-26.png\" alt=\"\" width=\"1280\" height=\"344\" srcset=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_10-44-26.png 1704w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_10-44-26-300x81.png 300w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_10-44-26-1024x275.png 1024w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_10-44-26-768x206.png 768w, https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/image2020-7-6_10-44-26-1536x413.png 1536w\" sizes=\"auto, (max-width: 1280px) 100vw, 1280px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Released Today<br \/>\nTracking\u00a0Actual Costs<\/p>\n<p>BIM 360 Cost Management now includes a set of functionality that enables teams to streamline the management of expenses, use up-to-date actual cost data for more accurate forecasting, and enable teams to add expense data to Budget Payment Applications. Here&#8217;s how it works:<\/p>\n<p>New Expense subtab within the Expenditure tab<\/p>\n<ul>\n<li>Where you manage all invoices\/expenses outside of cost (supplier) payment applications<\/li>\n<li>Add expenses in manually or use APIs to establish a\u00a0bidirectional relationship between your accounting system and Cost Management<\/li>\n<li>Easily connect line items to existing contracts<\/li>\n<li>The system auto associates items to the correct budget code to properly allocate costs<\/li>\n<li>Manually enter liabilities without any existing contract\/purchase order<\/li>\n<li>Manually add sub items if a PO is missing<\/li>\n<li>Assign statuses to each item to clearly communicate what should be paid,<\/li>\n<\/ul>\n","protected":false},"author":22366,"featured_media":2230,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[81,18],"tags":[],"class_list":["post-2183","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-cost-management","category-next-gen-bim360"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>BIM 360 Cost Management Updates \u2013 July 2020 - BIM 360 Release Notes<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/2020\/07\/21\/cost-management-releases-including-tracking-actual-costs-and-owner-supplier-access\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"BIM 360 Cost Management Updates \u2013 July 2020 - BIM 360 Release Notes\" \/>\n<meta property=\"og:description\" content=\"Released Today Tracking\u00a0Actual Costs BIM 360 Cost Management now includes a set of functionality that enables teams to streamline the management of expenses, use up-to-date actual cost data for more accurate forecasting, and enable teams to add expense data to Budget Payment Applications. Here&#8217;s how it works: New Expense subtab within the Expenditure tab Where you manage all invoices\/expenses outside of cost (supplier) payment applications Add expenses in manually or use APIs to establish a\u00a0bidirectional relationship between your accounting system and Cost Management Easily connect line items to existing contracts The system auto associates items to the correct budget code to properly allocate costs Manually enter liabilities without any existing contract\/purchase order Manually add sub items if a PO is missing Assign statuses to each item to clearly communicate what should be paid,\" \/>\n<meta property=\"og:url\" content=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/2020\/07\/21\/cost-management-releases-including-tracking-actual-costs-and-owner-supplier-access\/\" \/>\n<meta property=\"og:site_name\" content=\"BIM 360 Release Notes\" \/>\n<meta property=\"article:published_time\" content=\"2020-07-21T12:17:16+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2020-11-05T09:45:04+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/blogs.autodesk.com\/bim360-release-notes\/wp-content\/uploads\/sites\/127\/2020\/07\/Cost-Release-Notes-Thumbnail-1024x696.png\" \/>\n\t<meta property=\"og:image:width\" content=\"1024\" \/>\n\t<meta property=\"og:image:height\" content=\"696\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Ian Turner\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Ian Turner\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"6 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/blogs.autodesk.com\\\/bim360-release-notes\\\/2020\\\/07\\\/21\\\/cost-management-releases-including-tracking-actual-costs-and-owner-supplier-access\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/blogs.autodesk.com\\\/bim360-release-notes\\\/2020\\\/07\\\/21\\\/cost-management-releases-including-tracking-actual-costs-and-owner-supplier-access\\\/\"},\"author\":{\"name\":\"Ian Turner\",\"@id\":\"https:\\\/\\\/blogs.autodesk.com\\\/bim360-release-notes\\\/#\\\/schema\\\/person\\\/f7ae60b470148ba8999768d7aa89b9ca\"},\"headline\":\"BIM 360 Cost Management Updates \u2013 July 2020\",\"datePublished\":\"2020-07-21T12:17:16+00:00\",\"dateModified\":\"2020-11-05T09:45:04+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/blogs.autodesk.com\\\/bim360-release-notes\\\/2020\\\/07\\\/21\\\/cost-management-releases-including-tracking-actual-costs-and-owner-supplier-access\\\/\"},\"wordCount\":1139,\"commentCount\":0,\"image\":{\"@id\":\"https:\\\/\\\/blogs.autodesk.com\\\/bim360-release-notes\\\/2020\\\/07\\\/21\\\/cost-management-releases-including-tracking-actual-costs-and-owner-supplier-access\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/blogs.autodesk.com\\\/bim360-release-notes\\\/wp-content\\\/uploads\\\/sites\\\/127\\\/2020\\\/07\\\/Cost-Release-Notes-Thumbnail.png\",\"articleSection\":[\"Cost Management\",\"Next Gen BIM 360\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\\\/\\\/blogs.autodesk.com\\\/bim360-release-notes\\\/2020\\\/07\\\/21\\\/cost-management-releases-including-tracking-actual-costs-and-owner-supplier-access\\\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/blogs.autodesk.com\\\/bim360-release-notes\\\/2020\\\/07\\\/21\\\/cost-management-releases-including-tracking-actual-costs-and-owner-supplier-access\\\/\",\"url\":\"https:\\\/\\\/blogs.autodesk.com\\\/bim360-release-notes\\\/2020\\\/07\\\/21\\\/cost-management-releases-including-tracking-actual-costs-and-owner-supplier-access\\\/\",\"name\":\"BIM 360 Cost Management Updates \u2013 July 2020 - 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